Microsoft Office Tutorials and References
In Depth Information
Controlling Workbook Viewing
The first option is to put the onus on the workbook author. The author can use the Send Alert To feature
to create an e-mail message that notifies workbook consumers when a new workbook is available. The
other options are more automated:
Workflow — Notifies workbook approvers of an update to a workbook.
Alerts — You can sign up to receive alerts from the server when a workbook has been added,
deleted, or changed. Workbook consumers can either sign themselves up, or the workbook
author can sign up the target audience to receive these notifications.
RSS feeds — You can subscribe to an RSS feed from the document library that you are tracking.
In the next two Try It Outs, you use the alerts and RSS features to track workbook updates. For these
features to work, you must have a valid e-mail server associated with the Office SharePoint Server installation.
Try It Out Using Alerts
To use alerts, follow these steps:
Open the browser and navigate to the Sales Report document library you created earlier.
Select Alert Me from the Actions drop-down menu on the toolbar. The New Alert page is
displayed, as shown in Figure 11-23.