Microsoft Office Tutorials and References
In Depth Information
Microsoft Office SharePoint Server
Figure 1-4
The content security and management functionality that is part of Office SharePoint Server accrues to
any content stored in document libraries. As described previously in the “Security” section, users can be
granted specific rights to a specific document library or a specific spreadsheet (or any other file) in a
document library. Files in a document library can be controlled through enforced check-out and check-in
procedures. Versions can be automatically kept for each file. These can be major versions and/or minor versions.
Document approval settings can govern whether a file is made available broadly prior to being approved
by the moderator of the document library. Notifications can be set to alert (through e-mail or RSS feeds)
users when a new file is added to a document library, or when an existing file is updated or deleted.
More advanced document management capabilities include the following:
Workflow
Records management policy
Auditing support
Office SharePoint Server’s workflow support is built on Windows Workflow services. Workflows can be
associated with a document library such that any time a file is added, updated, or deleted, a workflow is
triggered. Workflows can also be triggered manually by users or programmatically. Office SharePoint
Server includes a number of out-of-the-box workflows, and you can develop additional custom
workflows using SharePoint Designer or Visual Studio. Following are the included workflows:
Collect Feedback
Approval
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