Microsoft Office Tutorials and References
In Depth Information
1 Creating and Editing
a Word Document
What Is Microsoft Ofﬁ ce Word 2007?
Microsoft Ofﬁ ce Word 2007 is a full-featured word processing program that allows you
to create professional-looking documents and revise them easily. A document is a printed
or electronic medium people use to communicate with others. With Word, you can
develop many types of documents, including ﬂ yers, letters, memos, resumes, reports, fax cover
sheets, mailing labels, and newsletters. Word also provides tools that enable you to create
Web pages. From within Word, you can place these Web pages directly on a Web server.
Word has many features designed to simplify the production of documents and
make documents look visually appealing. Using Word, you easily can change the shape,
size, and color of text. You can include borders, shading, tables, images, pictures, charts,
and Web addresses in documents.
While you are typing, Word performs many tasks automatically. For example, Word
detects and corrects spelling and grammar errors in several languages. Word’s thesaurus
allows you to add variety and precision to your writing. Word also can format text, such as
headings, lists, fractions, borders, and Web addresses, as you type.
This latest version of Word has many new features to make you more productive.
For example, Word has many predeﬁ ned text and graphical elements designed to assist
you with preparing documents. Word also includes new charting and diagramming tools;
uses themes so that you can coordinate colors, fonts, and graphics; and has a feature that
enables you to convert a document to a PDF format.
To illustrate the features of Word, this topic presents a series of projects that use
Word to create documents similar to those you will encounter in academic and business
The process of developing a document that communicates speciﬁ c information requires
careful analysis and planning. As a starting point, establish why the document is needed.
Once the purpose is determined, analyze the intended readers of the document and their
unique needs. Then, gather information about the topic and decide what to include in the
document. Finally, determine the document design and style that will be most successful at
delivering the message. Details of these guidelines are provided in Appendix A. In addition,
each project in this topic provides practical applications of these planning considerations.
Project — Document with a Picture
To advertise a sale, promote a business, publicize an event, or convey a message to the
community, you may want to create a ﬂ yer and post it in a public location. Libraries,
schools, churches, grocery stores, and other places often provide bulletin boards or
windows for ﬂ yers. These ﬂ yers announce personal items for sale or rent (car, boat,
apartment); garage or block sales; services being offered (animal care, housecleaning, lessons);
membership, sponsorship, or donation requests (club, church, charity); and other
messages. Flyers are an inexpensive means of reaching the community, yet many go unnoticed
because they are designed poorly.