Microsoft Office Tutorials and References
In Depth Information
To Display Formatting Marks
To indicate where in a document you press the ENTER key or SPACEBAR , you may fi nd it helpful to display
formatting marks. A formatting mark , sometimes called a nonprinting character , is a character that Word
displays on the screen but is not visible on a printed document. For example, the paragraph mark (¶) is a formatting
mark that indicates where you pressed the ENTER key. A raised dot (·) shows where you pressed the SPACEBAR . Other
formatting marks are discussed as they appear on the screen.
Depending on settings made during previous Word sessions, your Word screen already may display formatting
marks (Figure 1–18). The following step displays formatting marks, if they do not show already on the screen.
If necessary, click Home on the
Ribbon to display the Home tab.
Home tab
¶ button
If it is not selected already, click the
Show/Hide ¶ button on the Home
tab to display formatting marks on
the screen (Figure 1–18).
What if I do not want formatting
marks to show on the screen?
If you feel the formatting marks
clutter the screen, you can hide
them by clicking the Show/Hide ¶
button again. It is recommended
that you display formatting marks
so that you visually can
identify when you press the ENTER key,
SPACEBAR , and other keys
associated with nonprinting characters;
therefore, the document windows
presented in this topic show the
formatting marks.
paragraph mark
at end of line
indicates ENTER key
has been pressed
raised dot between
each word indicates
been pressed
mark at end
of document
Figure 1–18
Other Ways
1. Press CTRL + SHIFT +*
Strange Formatting
With some fonts, the
formatting marks are not
displayed on the screen
properly. For example,
the raised dot in each
space may be displayed
behind a character
instead of in the space
between two characters,
causing the characters to
look incorrect.
Wordwrap allows you to type words in a paragraph continually without pressing
the ENTER key at the end of each line. When the insertion point reaches the right margin,
Word automatically positions the insertion point at the beginning of the next line. As you
type, if a word extends beyond the right margin, Word also automatically positions that
word on the next line along with the insertion point.
Word creates a new paragraph each time you press the ENTER key. Thus, as you
type text in the document window, do not press the ENTER key when the insertion point
reaches the right margin. Instead, press the ENTER key only in these circumstances:
1. To insert blank lines in a document
2. To begin a new paragraph
3. To terminate a short line of text and advance to the next line
4. To respond to questions or prompts in Word dialog boxes, task panes, and other
on-screen objects
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