Microsoft Office Tutorials and References
In Depth Information
Automatic Spelling
Correction
As you type, Word
automatically corrects
some misspelled words.
For example, if you
type recieve, Word
automatically fi xes the
misspelling and displays
the word, receive, when
you press the SPACEBAR
or type a punctuation
mark. To see a complete
list of automatically
corrected words, click
Offi ce Button, click the
Word Options button,
click Proofi ng in the
left pane of the Word
Options dialog box, click
the AutoCorrect Options
button, and then scroll
through the list of words
near the bottom of the
dialog box.
Spelling and Grammar Check
As you type text in a document, Word checks your typing for possible spelling and
grammar errors. If all of the words you have typed are in Word’s dictionary and your
grammar is correct, as mentioned earlier, the Spelling and Grammar Check icon on the
status bar displays a blue check mark. Otherwise, the icon shows a red X. In this case,
Wo r d fl ags the potential error in the document window with a red or green wavy
underline. A red wavy underline means the fl agged text is not in Word’s dictionary (because it is
a proper name or misspelled). A green wavy underline indicates the text may be incorrect
grammatically. Although you can check the entire document for spelling and grammar
errors at once, you also can check these fl agged errors as they appear on the screen.
To display a list of corrections for fl agged text, right-click the fl agged text. When
you right-click a fl agged word, for example, a list of suggested spelling corrections appears
on the screen. A fl agged word, however, is not necessarily misspelled. For example, many
names, abbreviations, and specialized terms are not in Word’s main dictionary. In these
cases, you tell Word to ignore the fl agged word. As you type, Word also detects duplicate
words while checking for spelling errors. For example, if your document contains the
phrase, to the the store, Word places a red wavy underline below the second occurrence of
the word, the.
To Check Spelling and Grammar as You Type
In the following steps, the word, instruction, has been misspelled intentionally as intrution to illustrate Word’s
check spelling as you type feature. If you are doing this project on a computer, your fl yer may contain other misspelled
words, depending on the accuracy of your typing.
1
Type Novice to advanced
intrution and then press the
SPACEBAR (Figure 1–21).
What if Word does not fl ag my
spelling and grammar errors with
wavy underlines?
To verify that the check spelling and
grammar as you type features are
enabled, click the Offi ce Button and
then click the Word Options button.
When the Word Options dialog box
is displayed, click Proofi ng, and
then ensure the ‘Check spelling as
you type’ and ‘Mark grammar
errors as you type’ check boxes have
check marks. Also ensure the ‘Hide
spelling errors in this document
only’ and ‘Hide grammar errors in
this document only’ check boxes do
not have check marks. Click the OK
button.
space between
misspelled word
and insertion point
insertion
point
text entered with
misspelled word
misspelled word
fl agged with red
wavy underline
Spelling and Grammar
Check icon contains red X,
indicating Word detected
a possible spelling or
grammar error
Figure 1–21
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