Microsoft Office Tutorials and References
In Depth Information
Fonts, Font Sizes, Styles, and Themes
Characters that appear on the screen are a specifi c shape and size. The font , or
typeface, defi nes the appearance and shape of the letters, numbers, and special characters.
In Word, the default font usually is Calibri (Figure 1–31 on the next page). You can leave
characters in the default font or change them to a different font. Font size specifi es the
size of the characters and is determined by a measurement system called points. A single
point is about 1/72 of one inch in height. The default font size in Word typically is 11
(Figure 1–31). A character with a font size of 11 is about 11/72 or a little less than 1/6 of
one inch in height. You can increase or decrease the font size of characters in a document.
When you create a document, Word formats the text using a particular style. A
style is a named group of formatting characteristics, including font and font size. The
default style in Word is called the Normal style , which most likely uses 11-point Calibri
font. If you do not specify a style for text you type, Word applies the Normal style to the
text. In addition to the Normal style, Word has many other built-in, or predefi ned, styles
that you can use to format text. You also can create your own styles. Styles make it easy to
apply many formats at once to text. After you apply a style to text, you easily can modify
the text to include additional formats. You also can modify the style.
To assist you with coordinating colors and fonts and other formats, Word uses
document themes. A document theme is a set of unifi ed formats for fonts, colors, and
graphics. The default theme fonts are Cambria for headings and Calibri for body text
(Figure 1–31). Word includes a variety of document themes. By changing the document
theme, you quickly give your document a new look. You also can defi ne your own
document themes.
Identify how to format various elements of the text.
By formatting the characters and paragraphs in a document, you can improve its overall
appearance. In a fl yer, consider the following formatting suggestions.
Increase the font size of characters. Flyers usually are posted on a bulletin board or in
a window. Thus, the font size should be as large as possible so that passersby easily can
read the fl yer. To give the headline more impact, its font size should be larger than the
font size of the text in the body copy. If possible, make the font size of the signature line
larger than the body copy but smaller than the headline.
Change the font of characters . Use fonts that are easy to read. Try to use only two
different fonts in a fl yer, for example, one for the headline and the other for all other
text. Too many fonts can make the fl yer visually confusing.
Change paragraph alignment . The default alignment for paragraphs in a document is
left-aligned , that is, fl ush at the left margin of the document with uneven right edges.
Consider changing the alignment of some of the paragraphs to add interest and variety
to the fl yer.
Highlight key paragraphs with bullets . A bullet is a dot or other symbol positioned at the
beginning of a paragraph. Use bullets to highlight important paragraphs in a fl yer.
Emphasize important words . To call attention to certain words or lines, you can underline
them, italicize them, or bold them. Use these formats sparingly, however, because overuse
will minimize their effect and make the fl yer look too busy.
Use color. Use colors that complement each other and convey the meaning of the fl yer.
Vary colors in terms of hue and brightness. Headline colors, for example, can be bold and
bright. Signature lines should stand out more than body copy but less than headlines.
Keep in mind that too many colors can detract from the fl yer and make it diffi cult to read.
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