Microsoft Office Tutorials and References
In Depth Information
To Save an Existing Document with the Same File Name
Saving frequently cannot be overemphasized. You have made several modiﬁ cations to the document since you
saved it earlier in the chapter. When you ﬁ rst saved the document, you clicked the Save button on the Quick Access
Toolbar, the Save As dialog box appeared, and you entered the ﬁ le name, Horseback Riding Lessons Flyer. If you
want to use the same ﬁ le name to save the changes made to the document, you again click the Save button on the
Quick Access Toolbar. The following step saves the document again.
• Click the Save button on the Quick
Access Toolbar to overwrite the
previous Horseback Riding Lessons
Flyer ﬁ le on the USB ﬂ ash drive
document with same
ﬁ le name, Horseback
Riding Lessons Flyer
Why did the Save As dialog box not
Word overwrites the document
using the settings speciﬁ ed the ﬁ rst
time you saved the document. To
save the ﬁ le with a different ﬁ le
name or on different media, display
the Save As dialog box by clicking
the Ofﬁ ce Button and then clicking
Save As on the Ofﬁ ce Button menu.
Then, ﬁ ll in the Save As dialog box
as described in Steps 2 through 5 on
pages WD 20 and WD 21.
1. Press CTRL+S or press
SHIFT+F12, press ENTER
Printing a Document
Conserving Ink and
You can instruct Word
to print draft quality
documents to conserve
ink or toner by clicking
the Ofﬁ ce Button, clicking
the Word Options button,
clicking Advanced in the
left pane of the Word
Options dialog box,
scrolling to the Print area,
placing a check mark in
the ‘Use draft quality’
check box, and then
clicking the OK button. To
print the document with
these settings, click the
Ofﬁ ce Button, point
to Print, and then click
After you create a document, you often want to print it. A printed version of the
document is called a hard copy or printout .
Printed copies of your document can be useful for the following reasons:
• Many people prefer proofreading a hard copy of the document rather than viewing it
on the screen to check for errors and readability.
• Hard copies can serve as reference material if your storage medium is lost or becomes
corrupted and you need to re-create the document.
It is a good practice to save a document before printing it, in the event you
experience difﬁ culties with the printer.