Microsoft Office Tutorials and References
In Depth Information
WD 86
Word Chapter 2 Creating a Research Paper
Shortcut Keys
Word has many shortcut keys for your convenience while typing. Table 2–1 lists the
common shortcut keys for formatting characters. Table 2–2 lists common shortcut keys
for formatting paragraphs.
Table 2–1 Shortcut Keys for Formatting Characters
Character Formatting Task
Shortcut Keys
Character Formatting Task
Shortcut Keys
Italic
All capital letters
CTRL+SHIFT+A
CTRL+I
Remove character formatting (plain text)
Bold
CTRL+B
CTRL+SPACEBAR
Small uppercase letters
Case of letters
SHIFT+F3
CTRL+SHIFT+K
CTRL+SHIFT+ <
Subscript
Decrease font size
CTRL+EQUAL SIGN
Superscript
Decrease font size 1 point
CTRL+[
CTRL+SHIFT+PLUS SIGN
Underline
Double-underline
CTRL+SHIFT+D
CTRL+U
CTRL+SHIFT+ >
Underline words, not spaces
Increase font size
CTRL+SHIFT+W
Increase font size 1 point
CTRL+]
Table 2–2 Shortcut Keys for Formatting Paragraphs
Paragraph Formatting
Shortcut Keys
Paragraph Formatting
Shortcut Keys
Justify paragraph
1.5 line spacing
CTRL+5
CTRL+J
CTRL+0 ( ZERO )
Left-align paragraph
Add/remove one line above paragraph
CTRL+L
Remove hanging indent
Center paragraph
CTRL+E
CTRL+SHIFT+T
Remove paragraph formatting
Decrease paragraph indent
CTRL+SHIFT+M
CTRL+Q
Right-align paragraph
Double-space lines
CTRL+2
CTRL+R
Single-space lines
Hanging indent
CTRL+T
CTRL+1
Increase paragraph indent
CTRL+M
Shortcut Keys
To print a complete list
of shortcut keys in Word,
click the Microsoft Offi ce
Word Help button near
the upper-right corner of
the Word window, type
shortcut keys in the
‘Type words to search
for’ text box at the top of
the Word Help window,
press the ENTER key, click
the Keyboard shortcuts
for Microsoft Offi ce Word
link, click the Show All link
in the upper-right corner
of the Help window, click
the Print button in the
Help window, and then
click the Print button in
the Print dialog box.
To Format Text Using Shortcut Keys
The paragraphs below the paper title should be left-aligned, instead of centered.
Thus, the next step is to left-align the paragraph below the paper title. When your fi ngers
are already on the keyboard, you may prefer using shortcut keys , or keyboard key
combinations, to format text as you type it. The following step left-aligns a paragraph using
the shortcut keys CTRL + L . (Recall from Chapter 1 that a notation such as CTRL + L means
to press the letter l on the keyboard while holding down the CTRL key.)
1 Press CTRL + L to left-align the current paragraph, that is, the paragraph containing the
insertion point.
Why would I use a keyboard shortcut, instead of the Ribbon, to format text?
Switching between the mouse and the keyboard takes time. If your hands are already on
the keyboard, use a keyboard shortcut. If your hand is on the mouse, use the Ribbon.
 
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