Microsoft Office Tutorials and References
In Depth Information
Creating a Letterhead WD 149
General Project Guidelines
When creating a Word document, the actions you perform and decisions you make will
affect the appearance and characteristics of the fi nished document. As you create a cover
letter and resume, such as the project shown in Figure 3–1 on page WD 147 and Figure 3–2,
you should follow these general guidelines:
1. Design a creative letterhead. Use text, graphics, formats, and colors that refl ect your
personality or employment goals. Include your name, postal mailing address, and
telephone number. If you have an e-mail address and Web address, include those
as well.
2. Compose an effective cover letter. A fi nished business letter (i.e., cover letter) should
look like a symmetrically framed picture with evenly spaced margins, all balanced
below an attractive letterhead. A well-written, properly formatted cover letter
presents solid evidence of your writing skills and provides insight into your personality. The
content of a letter should contain proper grammar, correct spelling, logically constructed
sentences, fl owing paragraphs, and sound ideas. Be sure to proofread it carefully.
3. Craft a successful resume. Your resume should present, at a minimum, your contact
information, objective, educational background, and work experience to a potential
employer. It should honestly present all your positive points. As with the cover letter,
the resume should be error free. Ask someone else to proofread your resume and give
you suggestions for improvements.
When necessary, more specifi c details concerning the above guidelines are presented at
appropriate points in the chapter. The chapter also will identify the actions performed and
decisions made regarding these guidelines during the creation of the cover letter shown in
Figure 3–1 and the resume shown in Figure 3–2.
Creating a Letterhead
In many businesses, letterhead is preprinted on stationery that everyone in the company
uses for correspondence. For personal letters, the cost of preprinted letterhead can be high.
An alternative is to create your own letterhead and save it in a fi le. At a later time, when you
want to create a letter using the letterhead, simply open the letterhead fi le and then save the
fi le with a new name to preserve the original letterhead fi le. The letterhead in this project
(Figure 3–1), follows this process; that is, you design and create a letterhead and then save it
in a fi le.
Design a creative letterhead.
A letterhead often is the fi rst section a reader notices on a letter. Thus, it is important your
letterhead appropriately refl ect the essence of the individual or business (i.e., formal,
youthful, technical, etc.). The letterhead should leave ample room for the contents of the
letter. When designing a letterhead, consider its contents, placement, and appearance.
Contents of letterhead. A letterhead should contain these elements:
• Complete legal name of the individual, group, or company
• Complete mailing address: street address including building, room, suite number, or
post offi ce box, along with city, state, and postal code
• Telephone number(s) and fax number, if one exists
Many letterheads also include a Web address, e-mail address, and a logo or other image.
If you use an image, select one that expresses your personality or goals.
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