Microsoft Office Tutorials and References
In Depth Information
WD 170 Word Chapter 3 Creating a Cover Letter and a Resume
To Create a Building Block
If you use the same text or graphic frequently, you can store the text or graphic in a building block and then
use the stored building block entry in the open document, as well as in future documents. That is, you can create
the entry once as a building block, and for all future occurrences of the text or graphic, you can insert the building
block as you need it. In this way, you avoid entering the text or graphics inconsistently or incorrectly in different
locations throughout the same document.
The next steps create a building block for the prospective employer’s name, Juniper Culinary Academy. Later
in the chapter, you will insert the building block in the document instead of typing the employer’s name.
1
Select the text to
be a building block,
in this case, Juniper
Culinary Academy.
Do not select the
paragraph mark at
the end of the text.
Why is the paragraph
mark not part of the
building block?
Only select the
paragraph mark if
you want to store
paragraph formatting,
such as indentation
and line spacing,
as part of the
building block.
Quick Parts
button
Quick Parts
menu
Save Selection
to Quick Part
Gallery command
paragraph mark
not selected
Click the Quick Parts
button on the Insert
tab to display the
Quick Parts menu
(Figure 3–32).
employer
name selected
Figure 3–32
Create New Building
Block dialog box
2
Click Save Selection to Quick Part
Gallery on the Quick Parts menu to
display the Create New Building Block
dialog box.
name of building
block entered in
text box
Type jca in the Name text box to
replace the proposed building block
name (Juniper Culinary) with a shorter
building block name (Figure 3–33).
3
Click the OK button to store the
building block entry and close the
dialog box.
OK button
Figure 3–33
If Word displays another dialog box,
click the Yes button.
Other Ways
1. Select text, press ALT+F3
 
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