Microsoft Office Tutorials and References
In Depth Information
EX 30
Excel Chapter 1 Creating a Worksheet and an Embedded Chart
Plan
Ahead
Determine where to save the workbook.
When saving a workbook, you must decide which storage medium to use.
If you always work on the same computer and have no need to transport your projects to
a different location, then your computer’s hard drive will suffi ce as a storage location. It
is a good idea, however, to save a backup copy of your projects on a separate medium in
case the fi le becomes corrupted or the computer’s hard drive fails.
If you plan to work on your workbooks in various locations or on multiple computers,
then you should save your workbooks on a portable medium, such as a USB fl ash drive
or CD. The workbooks used in this topic are saved to a USB fl ash drive, which saves fi les
quickly and reliably and can be reused. CDs are easily portable and serve as good backups
for the fi nal versions of workbooks because they generally can save fi les only one time.
To Save a Workbook
You have performed many tasks while creating this project and do not want to risk losing the work completed
thus far. Accordingly, you should save the workbook. The following steps save a workbook on a USB fl ash drive
using the fi le name, Walk and Rock Music 1st Quarter Sales.
1
With a USB fl ash drive
connected to one
of the computer’s
USB ports, click the
Save button on
the Quick Access
Toolbar to display the
Save As dialog box
(Figure 1–41).
Save As
dialog box
Save
button
My Documents is default
folder (your default
folder may differ)
Do I have to save to a
USB fl ash drive?
No. You can save to
any device or folder.
A folder is a specifi c
location on a storage
medium. You can save
to the default folder
or a different folder.
You also can create
your own folders,
which is explained
later in this topic.
words in title text
placeholder are
displayed as default
fi le name and are
selected in File
name text box
default fi le
type is Excel
Workbook
Figure 1–41
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