Microsoft Office Tutorials and References
In Depth Information
Scroll Bar You use a scroll bar to display different portions of a database object in the
Access window. At the right edge of the window is a vertical scroll bar . If an object is too
wide to fi t in the Access window, a horizontal scroll bar also appears at the bottom of the
window. On a scroll bar, the position of the scroll box refl ects the location of the portion
of the database object that is displayed in the Access window. A scroll arrow is located at
each end of a scroll bar. To scroll through, or display different portions of the object in the
Access window, you can click a scroll arrow or drag the scroll box.
Status Bar The status bar , located at the bottom of the Access window above the
Windows taskbar, presents information about the database object, the progress of current
tasks, and the status of certain commands and keys; it also provides controls for viewing
the object. As you type text or perform certain commands, various indicators may appear
on the status bar.
The left edge of the status bar in Figure 1–15 shows that the form object is open in
Form view. Toward the right edge are View buttons, which you can use to change the view
that is currently displayed.
Ribbon
The Ribbon , located near the top of the Access window, is the control center in
Access (Figure 1–16a). The Ribbon provides easy, central access to the tasks you perform
while creating a database object. The Ribbon consists of tabs, groups, and commands.
Each tab surrounds a collection of groups, and each group contains related commands.
When you start Access, the Ribbon displays four top-level tabs: Home, Create,
External Data, and Database Tools. The Home tab , called the primary tab, contains the
more frequently used commands. To display a different tab on the Ribbon, click the
toplevel tab. That is, to display the Create tab, click Create on the Ribbon. To return to the
Home tab, click Home on the Ribbon. The tab currently displayed is called the active tab .
To allow more space in the Access work area, some users prefer to minimize the
Ribbon, which hides the groups on the Ribbon and displays only the top-level tabs
(Figure 1–16b). To use commands on a minimized Ribbon, click the top-level tab.
Each time you start Access, the Ribbon appears the same way it did the last time you
used Access. The chapters in this topic, however, begin with the Ribbon appearing as it did
at the initial installation of the software. If you are stepping through this chapter on a
computer and you want your Ribbon to match the fi gures in this topic, read Appendix E.
Minimizing the Ribbon
If you want to minimize
the Ribbon, right-click
the Ribbon and then click
Minimize the Ribbon
on the shortcut menu,
double-click the active
tab, or press CTRL+F1 .
To restore a minimized
Ribbon, right-click the
Ribbon and then click
Minimize the Ribbon
on the shortcut menu,
double-click any top-level
tab, or press CTRL+F1 .
To use commands on a
minimized Ribbon, click
the top-level tab.
Home tab
Home tab
top-level tabs
groups
(a) Ribbon at Initial Installation (Default Ribbon)
Ribbon
top-level
tabs
minimized
Ribbon
(b) Minimized Ribbon
Figure 1–16
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