Microsoft Office Tutorials and References
In Depth Information
Quick Access Toolbar
The Quick Access Toolbar , located by default above the Ribbon, provides easy
access to frequently used commands (Figure 1–22a). The commands on the Quick Access
Toolbar always are available, regardless of the task you are performing. Initially, the Quick
Access Toolbar contains the Save, Undo, and Redo commands. If you click the Customize
Quick Access Toolbar button, Access provides a list of commands you quickly can add to
and remove from the Quick Access Toolbar (Figure 1–22b).
You also can add other commands to or delete commands from the Quick Access
Toolbar so that it contains the commands you use most often. As you add commands to the
Quick Access Toolbar, its commands may interfere with the title of the database object on
the title bar. For this reason, Access provides an option of displaying the Quick Access
Toolbar below the Ribbon (Figure 1–22c).
Undo button
arrow
Save button
Undo button
Customize
Quick Access
Toolbar button
Redo button
(a)
Quick
Access Toolbar
above Ribbon
Quick Access
Toolbar positioned
above Ribbon
commands you
quickly can add
to or delete
from Quick
Access Toolbar
(c)
Quick
Access
Toolbar
below
Ribbon
(b)
Customize
Quick
Access
Toolbar
menu
Customize
Quick Access
Toolbar menu
Quick Access
Toolbar positioned
below Ribbon
Figure 1-22
Each time you start Access, the Quick Access Toolbar appears the same way it did the
last time you used Access. The chapters in this topic, however, begin with the Quick Access
Toolbar appearing as it did at the initial installation of the software. If you are stepping
through this chapter on a computer, and you want your Quick Access Toolbar to match the
fi gures in this topic, you should reset your Quick Access Toolbar. For more information
about how to reset the Quick Access Toolbar, read Appendix E.
Offi ce Button
While the Ribbon is a control center for creating database objects, the Offi ce Button
is a central location for managing and sharing database objects. When you click the Offi ce
Button, located in the upper-left corner of the window, Access displays the Offi ce Button
menu (Figure 1–23). A menu contains a list of commands.
When you click the New, Open, and Print commands on the Offi ce Button menu,
Access displays a dialog box with additional options. The Save As, Print, Manage, and
Publish commands have an arrow to their right. If you point to this arrow, Access displays
a submenu , which is a list of additional commands associated with the selected command
(Figure 1–24). For the Save As, Print, Manage, and Publish commands that do not display
a dialog box when clicked, you can point either to the command or the arrow to display
the submenu.
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