Microsoft Office Tutorials and References
In Depth Information
To Start Access
The following steps, which assume Windows is running, start Access.
1 Click the Start button on the Windows taskbar to display the Start menu.
2 Point to All Programs on the Start menu to display the All Programs submenu and then
point to Microsoft Ofﬁ ce on the All Programs submenu to display the Microsoft Ofﬁ ce
3 Click Microsoft Ofﬁ ce Access 2007 on the Microsoft Ofﬁ ce submenu to start Access and
display the Getting Started with Microsoft Ofﬁ ce Access window.
4 If the Access window is not maximized, click the Maximize button on its title bar to
maximize the window.
To Open a Database
In Chapter 1, you created your database on a USB ﬂ ash drive using the ﬁ le name,
JSP Recruiters. There are two ways to open the ﬁ le containing your database. If the ﬁ le
you created appears in the Recent Documents list, you can click it to open the ﬁ le. If not,
you can use the More button to open the ﬁ le. The following steps use the More button to
open the JSP Recruiters database from the USB ﬂ ash drive.
1 With your USB ﬂ ash drive connected to one of the computer’s USB ports, click the More
button to display the Open dialog box.
2 If necessary, click the Look in box arrow and then click UDISK 2.0 (E:) to select the USB ﬂ ash
drive, in the Look in list as the new open location. (Your drive letter might be different.)
3 Click JSP Recruiters to select the ﬁ le name.
4 Click the Open button to open the database.
5 If a Security Warning appears, click the Options button to display the Microsoft Ofﬁ ce
Security Options dialog box.
6 Click the Enable this content option button.
7 Click the OK button to enable the content.
Keeping the data in a database up-to-date requires updating records in three ways: adding
new records, changing the data in existing records, and deleting existing records.
In Chapter 1, you added records to a database using Datasheet view; that is, as you
added records, the records appeared on the screen in a datasheet. The data looked like a
table. When you need to add additional records, you can use the same techniques.
In Chapter 1, you used a split form to view records. The split form contained both a
form and a datasheet. You can use either portion to add records. You also can use a simple