Microsoft Office Tutorials and References
In Depth Information
The PowerPoint Window
PPT 9
When you start PowerPoint, the Ribbon displays seven top-level tabs: Home,
Insert, Design, Animations, Slide Show, Review, and View. The Home tab , called the
primary tab, contains the more frequently used commands. To display a different tab on the
Ribbon, click the top-level tab. That is, to display the Insert tab, click Insert on the
Ribbon. To return to the Home tab, click Home on the Ribbon. The tab currently displayed
is called the active tab .
To display more of the document in the document window, some users prefer to
minimize the Ribbon, which hides the groups on the Ribbon and displays only the
toplevel tabs (Figure 1–5b). To use commands on a minimized Ribbon, click the top-level tab.
Each time you start PowerPoint, the Ribbon appears the same way it did the last
time you used PowerPoint. The chapters in this topic, however, begin with the Ribbon
appearing as it did at the initial installation of the software. If you are stepping through
this chapter on a computer and you want your Ribbon to match the fi gures in this topic,
read Appendix E.
top-level tabs
minimized Ribbon
Figure 1–5(b)
In addition to the top-level tabs, PowerPoint displays other tabs, called contextual
tabs , when you perform certain tasks or work with objects such as pictures or tables. If
you insert a picture in a slide, for example, the Picture Tools tab and its related
subordinate Format tab appear (Figure 1–6). When you are fi nished working with the picture, the
Picture Tools and Format tabs disappear from the Ribbon. PowerPoint determines when
contextual tabs should appear and disappear based on tasks you perform. Some contextual
tabs, such as the Chart Tools tab, have more than one related subordinate tab.
contextual
tabs
gallery scroll
arrows
button
in-Ribbon
gallery
More button
button arrow
Dialog Box Launcher
Figure 1–6
Minimizing the Ribbon
If you want to minimize
the Ribbon, right-click
the Ribbon and then click
Minimize the Ribbon
on the shortcut menu,
double-click the active
tab, or press CTRL + F1 .
To restore a minimized
Ribbon, right-click the
Ribbon and then click
Minimize the Ribbon
on the shortcut menu,
double-click any top-level
tab, or press CTRL + F 1 .
To use commands on a
minimized Ribbon, click
the top-level tab.
Commands on the Ribbon include buttons, boxes (text boxes, check boxes, etc.),
and galleries (Figure 1–6). A gallery is a set of choices, often graphical, arranged in a grid
or in a list. You can scroll through choices on an in-Ribbon gallery by clicking the gallery’s
scroll arrows. Or, you can click a gallery’s More button to view more gallery options on
the screen at a time. Some buttons and boxes have arrows that, when clicked, also display
a gallery; others always cause a gallery to be displayed when clicked. Most galleries
support live preview , which is a feature that allows you to point to a gallery choice and see its
effect in the document - without actually selecting the choice (Figure 1–7).
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