Microsoft Office Tutorials and References
In Depth Information
PPT 20
PowerPoint Chapter 1 Creating and Editing a Presentation
To Enter the Presentation Subtitle Paragraph
The fi rst subtitle paragraph links to the title by giving specifi c details about the vacation location, and the
second paragraph gives information about the person who will be speaking to the audience. The following steps
enter the presentation subtitle.
Click the label, Click to add subtitle,
located inside the subtitle text
placeholder to select the placeholder
(Figure 1–21).
dashed lines around
border indicate
placeholder is selected
label disappears
when placeholder
is selected
Figure 1–21
Type Spring Break in Cabo San
Lucas, Mexico and then press the
ENTER key.
Type Presented by Dave Ehlin,
SGA President but do not press
the ENTER key (Figure 1–22).
subtitle text
entered in
Why do red wavy lines appear below
the words, Cabo and Ehlin?
The lines indicate possible spelling
red wavy lines
indicate possible
misspelled words
Figure 1–22
Identify how to format specifi c elements of the text.
Most of the time, you use the document theme’s text attributes, color scheme, and layout.
Occasionally, you may want to change the way a presentation looks, however, and still keep
a particular document theme. PowerPoint gives you that fl exibility.
Graphic designers use several rules when formatting text.
Avoid all capital letters, if possible. Audiences have diffi culty comprehending sentences
typed in all capital letters, especially when the lines exceed seven words. All capital letters
leaves no room for emphasis or infl ection, so readers get confused about what material
deserves particular attention. Some document themes, however, have a default title text
style of all capital letters.
Avoid text with a font size less than 24 point. Audience members generally will sit a
maximum of 50 feet from a screen, and at this distance 24-point type is the smallest size
text they can read comfortably without straining.
Make careful color choices. Color evokes emotions, and a careless color choice may elicit
the incorrect psychological response. PowerPoint provides a color palette with hundreds of
colors. The built-in document themes use complementary colors that work well together.
If you stray from these themes and add your own color choices, without a good reason to
make the changes, your presentation is apt to become ineffective.
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