Microsoft Office Tutorials and References
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WIN 31
Using a Hierarchical Format to Organize Files and Folders
An important task is to be able to create and organize the fi les and folders on the
computer. A fi le may contain a spreadsheet assignment given by the computer teacher, a
research paper assigned by the English teacher, an electronic quiz given by the Business
teacher, or a study sheet designed by the Math teacher. These fi les should be organized
and stored in folders to reduce the possibility of misplacing a fi le and to quickly fi nd a fi le.
Assume you are a freshman taking four classes (Business, Computer, English,
and Math). You want to design a series of folders for the four classes you are taking in
the fi rst semester of your freshman year. To accomplish this, you arrange the folders in
a hierarchical format . The hierarchical structure of folders for the Freshman year is
shown in Figure 1–47.
Removable
Disk
Freshman
1st
Semester
Business
Class
Computer
Class
English
Class
Math
Class
Excel
Access
PowerPoint
Windows
Word
Figure 1–47
The hierarchy contains fi ve levels. The fi rst level contains the UDISK 2.0 (E:) drive,
the second level contains the Freshman folder, the third level contains the 1st Semester
folder, the fourth level contains four folders (Business Class, Computer Class, English
Class, and Math Class), and the fi fth level contains fi ve folders (Access, Excel, PowerPoint,
Windows, and Word).
The vertical and horizontal lines in the hierarchy chart form a pathway that allows
you to navigate to a drive or folder. Each pathway is a means of navigation to a specifi c
location on a computer or network. A path consists of a drive letter and colon (C:), a
backslash (\ ), and one or more folder names. Each drive or folder in the hierarchy chart has a
corresponding path. When you click a drive or folder icon in the Folders pane, the
corresponding path appears in the Address box on the Address bar. Table 1–2 on the following
page contains examples of path names and their corresponding drives and folders.
 
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