Microsoft Office Tutorials and References
In Depth Information
Using a Hierarchical Format to Organize Files and Folders
An important task is to be able to create and organize the ﬁ les and folders on the
computer. A ﬁ le may contain a spreadsheet assignment given by the computer teacher, a
research paper assigned by the English teacher, an electronic quiz given by the Business
teacher, or a study sheet designed by the Math teacher. These ﬁ les should be organized
and stored in folders to reduce the possibility of misplacing a ﬁ le and to quickly ﬁ nd a ﬁ le.
Assume you are a freshman taking four classes (Business, Computer, English,
and Math). You want to design a series of folders for the four classes you are taking in
the ﬁ rst semester of your freshman year. To accomplish this, you arrange the folders in
a hierarchical format . The hierarchical structure of folders for the Freshman year is
shown in Figure 1–47.
The hierarchy contains ﬁ ve levels. The ﬁ rst level contains the UDISK 2.0 (E:) drive,
the second level contains the Freshman folder, the third level contains the 1st Semester
folder, the fourth level contains four folders (Business Class, Computer Class, English
Class, and Math Class), and the ﬁ fth level contains ﬁ ve folders (Access, Excel, PowerPoint,
Windows, and Word).
The vertical and horizontal lines in the hierarchy chart form a pathway that allows
you to navigate to a drive or folder. Each pathway is a means of navigation to a speciﬁ c
location on a computer or network. A path consists of a drive letter and colon (C:), a
backslash (\ ), and one or more folder names. Each drive or folder in the hierarchy chart has a
corresponding path. When you click a drive or folder icon in the Folders pane, the
corresponding path appears in the Address box on the Address bar. Table 1–2 on the following
page contains examples of path names and their corresponding drives and folders.