Microsoft Office Tutorials and References
In Depth Information
OFF 2 Office
Getting Started with Microsoft Office 2007
Exploring Microsoft Office 2007
Microsoft Office 2007 ,or Office , is a collection of Microsoft programs. Office is avail-
able in many suites, each of which contains a different combination of these programs.
For example, the Professional suite includes Word, Excel, PowerPoint, Access, Outlook,
and Publisher. Other suites are available and can include more or fewer programs (for
additional information about the available suites, go to the Microsoft Web site). Each
Office program contains valuable tools to help you accomplish many tasks, such as com-
posing reports, analyzing data, preparing presentations, compiling information, sending
e-mail, and planning schedules.
Microsoft Office Word 2007 ,or Word , is a computer program you use to enter, edit, and
format text. The files you create in Word are called documents , although many people use
the term document to refer to any file created on a computer. Word, often called a word
processing program, offers many special features that help you compose and update all types
of documents, ranging from letters and newsletters to reports, brochures, faxes, and even
books—all in attractive and readable formats. You can also use Word to create, insert, and
position figures, tables, and other graphics to enhance the look of your documents. For
example, the Recycled Palette employees create business letters using Word.
Microsoft Office Excel 2007 ,or Excel , is a computer program you use to enter, calcu-
late, analyze, and present numerical data. You can do some of this in Word with tables,
but Excel provides many more tools for recording and formatting numbers as well as per-
forming calculations. The graphics capabilities in Excel also enable you to display data
visually. You might, for example, generate a pie chart or a bar chart to help people
quickly see the significance of and the connections between information. The files you
create in Excel are called workbooks (commonly referred to as spreadsheets), and Excel
is often called a spreadsheet program. The Recycled Palette accounting department uses
a line chart in an Excel workbook to visually track the company’s financial performance.
Microsoft Office Access 2007 ,or Access , is a computer program used to enter, main-
tain, and retrieve related information (or data) in a format known as a database. The files
you create in Access are called databases , and Access is often referred to as a database
or relational database program. With Access, you can create forms to make data entry
easier, and you can create professional reports to improve the readability of your data.
The Recycled Palette operations department tracks the company’s inventory in a table in
an Access database.
Microsoft Office PowerPoint 2007 ,or PowerPoint , is a computer program you use to
create a collection of slides that can contain text, charts, pictures, sound, movies, multi-
media, and so on. The files you create in PowerPoint are called presentations , and
PowerPoint is often called a presentation graphics program. You can show these presenta-
tions on your computer monitor, project them onto a screen as a slide show, print them,
share them over the Internet, or display them on the World Wide Web. You can also use
PowerPoint to generate presentation-related documents such as audience handouts, out-
lines, and speakers’ notes. The Recycled Palette marketing department has created an
effective slide presentation with PowerPoint to promote its paints to a wider audience.
Microsoft Office Outlook 2007 ,or Outlook , is a computer program you use to send,
receive, and organize e-mail; plan your schedule; arrange meetings; organize contacts;
create a to-do list; and jot down notes. You can also use Outlook to print schedules, task
lists, phone directories, and other documents. Outlook is often referred to as an informa-
tion management program. The Recycled Palette staff use Outlook to send and receive
e-mail, plan their schedules, and create to-do lists.
Although each Office program individually is a strong tool, their potential is even
greater when used together.