Microsoft Office Tutorials and References
In Depth Information
Design view for the rptContract report displays seven sections: the Report Header sec-
tion contains the report title, the Page Header section contains column heading labels,
the Group Header section (CustomerID Header) contains the CustomerID grouping field,
the Detail section contains the bound controls to display the field values for each record
in the record source (tblContract), the Group Footer section (CustomerID Footer) has zero
height and isn’t displayed in the report, the Page Footer section contains the current date
and the page number, and the Report Footer section contains a horizontal line above the
Sum function for the grand total of the ContactAmt field values.
Each Access report can have the seven different sections described in Figure 7-12.
Access report sections
Figure 7-12
Report Section
Report Header
Appears once at the beginning of a report. Use it for report titles, company logos,
report introductions, and cover pages.
Page Header
Appears at the top of each page of a report. Use it for column headings, report
titles, page numbers, and report dates. If your report has a Report Header sec-
tion, it precedes the first Page Header section.
Group Header
Appears before each group of records that has the same sort field value. Use it to
print the group name and the field value that all records in the group have in
common. A report can have up to 10 grouping levels.
Appears once for each record in the underlying table or query. Use it to print
selected fields from the table or query and to print calculated values.
Group Footer
Appears after each group of records that has the same sort field value. It is usu-
ally used to print totals for the group.
Report Footer
Appears once at the end of the report. Use it for report totals and other summary
Page Footer
Appears at the bottom of each page of a report. Use it for page numbers and
brief explanations of symbols or abbreviations. If your report has a Report Footer
section, it precedes the Page Footer section on the last page of the report.
You don’t have to include all seven sections in a report. When you design a report,
you determine which sections to include and what information to place in each section.
Figure 7-13 shows a sample report produced from the Panorama database; it includes all
seven sections.
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