Microsoft Office Tutorials and References
In Depth Information
Getting Started with Microsoft Office 2007
OFF 11
click the button again. Buttons for related commands are organized on a tab in groups .
For example, the Clipboard group on the Home tab includes the Cut, Copy, Paste, and
Format Painter buttons—the commands for moving or copying text, objects, and
Buttons can be toggle switches: one click turns on the feature and the next click turns
off the feature. While the feature is on, the button remains colored or highlighted to
remind you that it is active. For example, in Word, the Show/Hide button on the Home
tab in the Paragraph group displays the nonprinting screen characters when toggled on
and hides them when toggled off.
Some buttons have two parts: a button that accesses a command and an arrow that opens
a menu of all the commands available for that task. For example, the Paste button on the
Home tab includes the default Paste command and an arrow that opens the menu of all the
Paste commands—Paste, Paste Special, and Paste as Hyperlink. To select a command on the
menu, you click the button arrow and then click the command on the menu.
The buttons and groups change based on your monitor size, your screen resolution,
and the size of the program window. With smaller monitors, lower screen resolutions,
and reduced program windows, buttons can appear as icons without labels and a group
can be condensed into a button that you click to display the group options. The figures in
these tutorials were created using a screen resolution of 1024 × 768 and, unless other-
wise specified, the program and workspace windows are maximized. If you are using a
different screen resolution or window size, the button icons on the Ribbon might show
more or fewer button names, and some groups might be condensed into buttons.
You’ll type text in the Word document, and then use the buttons on the Ribbon.
To use buttons on the Ribbon:
1. Type Recycled Palette , and then press the Enter key. The text appears in the first
line of the document and the insertion point moves to the second line.
Trouble? If you make a typing error, press the Backspace key to delete the incor-
rect letters, and then retype the text.
2. In the Paragraph group on the Home tab, click the Show/Hide button .
The nonprinting screen characters appear in the document, and the Show/Hide
button remains toggled on. See Figure 9.
Trouble? If the nonprinting characters are removed from your screen,
the Show/Hide button was already selected. Repeat Step 2 to show the
nonprinting screen characters.
Button toggled on
Figure 9
Home tab selected
toggled on
Paragraph group
nonprinting paragraph
mark and space
characters are displayed
in the document
3. Drag to select all the text in the first line of the document (but not the paragraph
In the Clipboard group on the Home tab, click the Copy button
. The selected
text is copied to the Clipboard.
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