Microsoft Office Tutorials and References
In Depth Information
Getting Started with Microsoft Office 2007
OFF 15
Using Contextual Tools
Some tabs, toolbars, and menus come into view as you work. Because these tools
become available only as you might need them, the workspace on your screen remains
more open and less cluttered. However, tools that appear and disappear as you work can
be distracting and take some getting used to.
Displaying Contextual Tabs
Any object that you can select in a file has a related contextual tab. An object is anything
that appears on your screen that can be selected and manipulated as a whole, such as a
table, a picture, a text box, a shape, a chart, WordArt, an equation, a diagram, a header,
or a footer. A contextual tab is a Ribbon tab that contains commands related to the
selected object so you can manipulate, edit, and format that object. Contextual tabs
appear to the right of the standard Ribbon tabs just below a title label. For example,
Figure 13 shows the Table Tools contextual tabs that appear when you select a table in a
Word document. Although the contextual tabs appear only when you select an object,
they function in the same way as standard tabs on the Ribbon. Contextual tabs disappear
when you click elsewhere on the screen and deselect the object. Contextual tabs can
also appear as you switch views. You’ll use contextual tabs in later tutorials.
Table Tools contextual tabs
Figure 13
Table Tools tab
contextual tabs
appear when you
click in the table
Accessing the Mini Toolbar
The Mini toolbar is a toolbar that appears next to the pointer whenever you select text,
and it contains buttons for the most commonly used formatting commands, such as font,
font size, styles, color, alignment, and indents that may appear in different groups or tabs
on the Ribbon. The Mini toolbar buttons differ in each program. A transparent version of
the Mini toolbar appears immediately after you select text. When you move the pointer
over the Mini toolbar, it comes into full view so you can click the appropriate formatting
button or buttons. The Mini toolbar disappears if you move the pointer away from the
toolbar, press a key, or press a mouse button. The Mini toolbar can help you format your
text faster, but initially you might find that the toolbar disappears unexpectedly. All the
commands on the Mini toolbar are also available on the Ribbon. Be aware that Live Pre-
view of selected styles does not work in the Mini toolbar.
You’ll use the Mini toolbar to format text you enter in the workbook.
You can turn off the Mini
toolbar and Live Preview in
Word, Excel, and
PowerPoint. Click the Office
Button, click the Options
button at the bottom of the
Office menu, uncheck the
first two check boxes in the
Popular category, and then
click the OK button.
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