Microsoft Office Tutorials and References
In Depth Information
OFF 18 Office
Getting Started with Microsoft Office 2007
Working with Files
The most common tasks you perform in any Office program are to create, open, save, and
close files. The processes for these tasks are basically the same in all the Office programs. In
addition, there are several methods for performing most tasks in Office. This flexibility
enables you to use Office in a way that best fits how you like to work.
The Office Button provides access to document-level features, such as creating new
files, opening existing files, saving files, printing files, and closing files, as well as the
most common program options, called application settings .The Quick Access Toolbar is
a collection of buttons that provide one-click access to commonly used commands, such
as Save, Undo, and Repeat.
To begin working in a program, you need to create a new file or open an existing file.
When you start Word, Excel, or PowerPoint, the program opens along with a blank
file—ready for you to begin working on a new document, workbook, or presentation.
When you start Access, the Getting Started with Microsoft Access window opens, dis-
playing options for creating a new database or opening an existing one.
Ean has asked you to continue working on the agenda for the stockholder meeting.
You already started typing in the document that opened when you started Word. Next,
you will enter more text in the Word document.
You can add buttons you
use frequently to the Quick
Access Toolbar. Click the
Customize Quick Access
Toolbar button, and then
click a button name on
the menu.
To enter text in the Word document:
1. Click the Document1 – Microsoft Word button on the taskbar to activate the
Word program window.
2. Type Meeting Agenda on the second line of the document, and then press the
Enter key. The text you typed appears in the document.
Trouble? If you make a typing error, press the Backspace key to delete the incor-
rect letters, and then retype the text.
Saving a File
As you create and modify Office files, your work is stored only in the computer’s tempo-
rary memory, not on a hard disk. If you were to exit the programs without saving, turn off
your computer, or experience a power failure, your work would be lost. To prevent losing
work, save your file to a disk frequently—at least every 10 minutes. You can save files to
the hard disk located inside your computer, a floppy disk, an external hard drive, a net-
work storage drive, or a portable storage disk, such as a USB flash drive.
Reference Window | Saving a File
To save a file the first time or with a new name or location:
• Click the Office Button, and then click Save As (or for an unnamed file, click the Save but-
ton on the Quick Access Toolbar or click the Office Button, and then click Save).
• In the Save As dialog box, navigate to the location where you want to save the file.
• Type a descriptive title in the File name box, and then click the Save button.
To resave a named file to the same location:
• Click the Save button on the Quick Access Toolbar (or click the Office Button, and then
click Save).
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