Microsoft Office Tutorials and References
In Depth Information
OFF 20 Office
Getting Started with Microsoft Office 2007
To save a file for the first time:
1. Click the Save button on the Quick Access Toolbar. The Save As dialog box opens
because you have not yet saved the file and need to specify a storage location and
filename. The default location is set to the Documents folder, and the first few words
of the first line appear in the File name box as a suggested title.
2. In the Navigation pane, click the link for the location that contains your Data Files,
if necessary.
Trouble? If you don’t have the starting Data Files, you need to get them before
you can proceed. Your instructor will either give you the Data Files or ask you to
obtain them from a specified location (such as a network drive). In either case,
make a backup copy of the Data Files before you start so that you will have the
original files available in case you need to start over. If you have any questions
about the Data Files, see your instructor or technical support person for assistance.
3. Double-click the OFF folder in the file list, and then double-click the Tutorial
folder. This is the location where you want to save the document.
Next, you’ll enter a more descriptive title for the filename.
4. Type Meeting Agenda in the File name box. See Figure 17.
Windows XP Tip
To navigate to a location in
the Save As dialog box, you
use the Save in arrow.
Figure 17
Completed Save As dialog box
click to display a
list of subfolders
for this folder
location where the file will
be saved; click an arrow to
navigate to another location
any folders and other Word
files already in the displayed
folder appear here
new filename
Navigation pane
lists shortcuts to
locations on your
computer; click a
link to navigate to
that location
author or user name will
appear here; yours will differ
click to save the file
Trouble? If the .docx file extension appears after the filename, your computer is
configured to show file extensions. Continue with Step 5.
5. Click the Save button. The Save As dialog box closes, and the name of your file
appears in the title bar.
The saved file includes everything in the document at the time you last saved it. Any
new edits or additions you make to the document exist only in the computer’s memory
and are not saved in the file on the disk. As you work, remember to save frequently so
that the file is updated to reflect the latest content of the document.
Because you already named the document and selected a storage location, the Save
As dialog box doesn’t open whenever you save the document again. If you want to save
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