Microsoft Office Tutorials and References
In Depth Information
Getting Started with Microsoft Office 2007
Office
OFF 21
a copy of the file with a different filename or to a different location, you reopen the Save
As dialog box by clicking the Office Button, and then clicking Save As. The previous ver-
sion of the file remains on your disk as well.
You need to add your name to the agenda. Then, you’ll save your changes.
To modify and save the Word document:
1. Type your name, and then press the Enter key. The text you typed appears on the
next line.
2. Click the Save button
on the Quick Access Toolbar to save your changes.
Closing a File
Although you can keep multiple files open at one time, you should close any file you are no
longer working on to conserve system resources as well as to ensure that you don’t inadvert-
ently make changes to the file. You can close a file by clicking the Office Button and then
clicking the Close command. If that’s the only file open for the program, the program win-
dow remains open and no file appears in the window. You can also close a file by clicking
the Close button in the upper-right corner of the title bar or double-clicking the Office
Button. If that’s the only file open for the program, the program also closes.
As a standard practice, you should save your file before closing it. However, Office
has an added safeguard: If you attempt to close a file without saving your changes, a dia-
log box opens, asking whether you want to save the file. Click the Yes button to save the
changes to the file before closing the file and program. Click the No button to close the
file and program without saving changes. Click the Cancel button to return to the pro-
gram window without saving changes or closing the file and program. This feature helps
to ensure that you always save the most current version of any file.
You’ll add the date to the agenda. Then, you’ll attempt to close it without saving.
To modify and close the Word document:
1. Type today’s date, and then press the Enter key. The text you typed appears below
your name in the document.
2. In the upper-left corner of the program window, click the Office Button .A
menu opens with commands for creating new files, opening existing files, saving
files, printing files, and closing files.
3. Click Close . A dialog box opens, asking whether you want to save the changes you
made to the document.
4. Click the Yes button. The current version of the document is saved to the file, and
then the document closes. Word is still running.
After you have a program open, you can create additional new files for the open pro-
gram or you can open previously created and saved files.
Opening a File
When you want to open a blank document, workbook, presentation, or database, you
create a new file. When you want to work on a previously created file, you must first
open it. Opening a file transfers a copy of the file from the storage disk (either a hard disk
or a portable disk) to the computer’s memory and displays it on your screen. The file is
then in your computer’s memory and on the disk.
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