Microsoft Office Tutorials and References
In Depth Information
Amount is greater than 1,000
The following formula returns the number of items that meet all three criteria. Note that the COUNTIFS func-
tion uses three sets of pairs of arguments.
=COUNTIFS(Month,”January”,SalesRep,”Brooks”,Amount,”>1000”)
An alternative formula, which works with versions prior to Excel 2007, uses the SUMPRODUCT function. The
following formula returns the same result as the previous formula:
=SUMPRODUCT((Month=”January”)*(SalesRep=”Brooks”)*(Amount>1000))
Yet another way to perform this count is to use an array formula:
{=SUM((Month=”January”)*(SalesRep=”Brooks”)*(Amount>1000))}
Using Or criteria
To count cells by using an Or criterion, you can sometimes use multiple COUNTIF functions. The following
formula, for example, counts the number of sales made in January or February:
=COUNTIF(Month,”January”)+COUNTIF(Month,”February”)
You can also use the COUNTIF function in an array formula. The following array formula, for example, returns
the same result as the previous formula:
{=SUM(COUNTIF(Month,{“January”,”February”}))}
But if you base your Or criteria on cells other than the cells being counted, the COUNTIF function won't work.
Referring to Figure 7-2, suppose that you want to count the number of sales that meet at least one of the follow-
ing criteria:
Month is January, or
SalesRep is Brooks, or
Amount is greater than 1,000
If you attempt to create a formula that uses COUNTIF, some double counting will occur. The solution is to use
an array formula like this:
{=SUM(IF((Month=”January”)+(SalesRep=”Brooks”)+(Amount>1000),1))}
Combining And and Or criteria
In some cases, you may need to combine And and Or criteria when counting. For example, perhaps you want to
count sales that meet both of the following criteria:
Month is January, and
SalesRep is Brooks, or SalesRep is Cook
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