Microsoft Office Tutorials and References
In Depth Information
Ordering Up Your Results
Figure 3–9. The blank cell interrupts the range to be added
What’s wrong with this picture? You want to add C18 through C24—and what you get is C22 through
But you may now understand why. AutoSum designates ranges consisting only of consecutive
number-bearing cells; and in the case before us there’s an empty cell—C21—which breaks the
continuity. And so AutoSum frames a range that extends only as far as the consecutive string of
numberbearing cells closest to it. That’s why we see C22:C24.
But we want to add cells C18 through C24. When I’ve presented students with this problem, many
have replied that a zero could be entered in the vacant cell—a worthy suggestion, because a zero
naturally won’t alter the sum we want to compute, and because it contributes a longer, gap-free range to
the formula—C18 through C24. But I strongly advise against this tack—even though the answer it
proposes is correct. Because if you go ahead and also compute the average of the numbers in C18
through C24, the zero will heavily skew the result—because zero is a number, and a blank cell isn’t (as
we’ll soon see).
The by-the-book way to solve the puzzle, then, is to click in cell C25, click AutoSum, and then drag
cells C18 through C24—in effect, overriding AutoSum’s original (C22:C24) recommendation, as seen in
Figure 3–10:
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