Microsoft Office Tutorials and References
In Depth Information
Performing a Secondary Filter Selection
Performing a Secondary Filter Selection
Sometimes filtering data for one criterion
is not enough. The sample worksheet you’ve
seen earlier in this chapter reflects the grade
point averages (GPA) of the third grade students
in three classes. If you wanted to calculate the
GPA of girls, you could apply a filter on the
Gender column. But what if you wanted to see
the GPA of only the girls in Mr. Smith’s class?
In this instance, you would need to apply a
secondary filter.
The secondary filter starts with the data you
already filtered and further reduces the number
of records to review. You are not limited to
applying two filters; you can apply as many
filters to your data as you feel are necessary.
Apply secondary filters by following these steps.
Figure 8-11
The first filter selects all of Mr. Smith’s students.
1. Choose Data > Sort & Filter > Filter to turn
on the AutoFilter feature.
If you have applied multiple filters to your
worksheet, you can clear all of them at
once by choosing Data > Sort & Filter > Clear.
2. Click the filter arrow for the column you will
filter first.
3. Click the Select All option to remove the
check marks from all of your data points and
then apply the first filter. In Figure 8-11, the
first filter was applied to the Teacher column
to select all of Mr. Smith’s students.
4. Click the filter arrow for the next column you
will filter and choose your filter criteria. In
this example, you filter the Gender column
to show only females (see Figure 8-12).
Notice that both the Teacher and the Gender
columns now show a filter indicator instead
of the filter arrow.
Figure 8-12
Two filters were applied to this worksheet.
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