Microsoft Office Tutorials and References
In Depth Information
Inspecting for Private Information
Inspecting for Private Information
Whether you are aware of it or not, your
Excel workbooks contain more than just data.
When a workbook is saved, Excel stores
additional information with it, known as metadata .
This metadata helps Excel to know certain things
about the file and the people who have worked
on it in the past, such as their name, company/
department name, type of computer they use,
and the name of the network server or hard disk
where the workbook is stored. In addition, the
metadata contains information about old versions
of the workbook, hidden data, and any comments.
Also, if you have ever e-mailed the document
directly from Excel, your e-mail address may also
be stored in the metadata.
If you share a workbook with someone else, you
may not want to share all of this additional
information. Use the Document Inspector to
look for and remove such data before you share
the workbook. Follow these steps:
1. Click the Save button on the Quick Access
Toolbar to save any unsaved changes.
2. Click the File tab to display Backstage.
3. Select Info from the list on the left to display
the Information options on the right.
4. Click the Check for Issues button and select
Inspect Document from the pop-up menu.
The Document Inspector dialog box, shown
in Figure 13-1, appears.
Removing Private Info
You will not be able to remove personal
data from a shared workbook, because it
needs to retain that data in order to track
who makes particular changes. So unshare
the workbook first before removing private
Figure 13-1
Look for data you might want to remove
from a workbook before sharing it.
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