Microsoft Office Tutorials and References
In Depth Information
6 Reordering and
Summarizing Data
In this chapter, you will learn how to
Sort worksheet data.
Organize data into levels.
Look up information in a worksheet.
Most of the time, when you enter data in a Microsoft Excel worksheet, you will enter it in
chronological order. For example, you could enter hourly shipment data in a worksheet,
starting with the first hour of the day and ending with the last hour. The data would
naturally be displayed in the order you entered it, but that might not always be the best
arrangement to answer your questions. For instance, you might want to sort your data
so that the top row in your worksheet shows the day of the month with the highest
package volume, with subsequent rows displaying the remaining days in decreasing
order of package volumes handled. You can also sort based on the contents of more
than one column. A good example is sorting package handling data by week, day,
and then hour of the day.
After you have sorted your data into the desired order with Excel, you can find partial totals,
or subtotals, for groups of cells within a given range. Yes, you can create formulas to
find the sum, average, or standard deviation of data in a cell range, but you can do the
same thing much more quickly by having Excel calculate the total for rows that have
the same value in one of their columns. For example, if your worksheet holds sales data
for a list of services, you can calculate subtotals for each product category.
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