Microsoft Office Tutorials and References
In Depth Information
Saving a Workbook for Secure Electronic Distribution
You can create a secure, read-only copy of a workbook for electronic distribution
by saving it as a Portable Document Format (PDF) or XML Paper Specification (XPS)
file. The controls you use to do so are available on the Save & Send page of the
Backstage view.
Tip You can also save a workbook as a PDF or XPS document by clicking the File tab
and clicking Save As. Then, in the Save As dialog box, in the Save As Type list, select
either PDF or XPS to create a file of the desired type.
To save a workbook as a PDF or XPS file:
1. Click the File tab, click Save & Send, click Create PDF/XPS Document, and then
click the Create PDF/XPS button.
2. In the Publish As PDF Or XPS dialog box, select the file format you want.
3. If you plan to distribute the file online but not print it, click Minimum Size.
4. If you want to specify what portion of the workbook or types of content to
publish, click the Options button, make your selections, and then click OK.
5. Click Publish.
Managing Comments
Excel makes it easy for you and your colleagues to insert comments in workbook cells,
adding insights that go beyond the cell data. For example, if a regional processing
center’s package volume is exceptionally high on a particular day, the center’s manager
can add a comment to the cell in which shipments are recorded for that day, noting
that two very large bulk shipments accounted for the disparity.
When you add a comment to a cell, a lag appears in the upper-right corner of the
cell. When you point to a cell that contains a comment, the comment appears in a
box next to the cell, along with the user name of the user who was logged on to the
computer on which the comment was created.
 
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