Microsoft Office Tutorials and References
In Depth Information
Checking for Compatibility with Earlier Office Versions
excellent solution. It also lets users of the older Office versions enjoy the benefits of Open
XML formats described earlier in the chapter.
The Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint File Formats works
with any of these earlier Office versions:
Microsoft Office 2000 with Service Pack 3
Microsoft Office XP with Service Pack 3
Microsoft Office 2003 with Service Pack 3
To download the Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint File
Formats, visit w7io.com/10401 . For more details about installing, using, and troubleshooting
the compatibility pack, see Microsoft Support article 924074 ( w7io.com/924074 ).
Checking for Compatibility with Earlier Office Versions
Not surprisingly, the newest version of Office has features that were not part of earlier
Office versions—features as varied as new numbering formats in Word, sparklines (in-cell
graphs) in Excel, and reflection shape effects in PowerPoint.
If you exchange documents with users who don’t have Office 2010, you’ll want to know
if your documents will appear the same when those users open your files in their Office
programs. Each Office 2010 program includes a compatibility checker that identifies items
in your document that won’t work properly with earlier Office versions. The compatibility
checker runs automatically when you save a document in one of the downlevel formats
such as Word 97–2003 Document (.doc), Excel 97–2003 Workbook (.xls), and PowerPoint
97-2003 Presentation (.ppt). If the compatibility checker finds incompatible items in your
document, it displays a dialog box that identifies each problem, similar to the one shown
in Figure 4-2. When a dialog box like this appears, click Continue to proceed with the save
operation (with full knowledge of the limitations and consequences) or click Cancel to
return to the Save As dialog box without saving.
You can also run the compatibility checker on demand at any time. As shown earlier in
Figure 4-1, on the Info tab in Backstage view, click Check For Issues, and then click Check
Compatibility.
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