Microsoft Office Tutorials and References
In Depth Information
Opening and Saving Documents
You get to the Open dialog box by clicking File, Open. In Word, Excel, and PowerPoint (but
not OneNote or Outlook), you can get there even faster by using either of its keyboard
shortcuts, Ctrl+O or Ctrl+F12.
In this chapter, we discuss opening and saving documents on your computer and your
network. For information about working with documents in the cloud, see “Storing and
Using Office Documents on Windows Live SkyDrive” on page 842, and “How SharePoint
and Office Work Together” on page 864.
Here are some notable features of the Open dialog box that many users don’t know about:
Back and Forward buttons As you browse between folders, these buttons let you
retrace your steps, just like the similar buttons in your web browser.
Search box In Windows 7 and Windows Vista, entering text in the search box filters
the window contents to include only documents in the current folder and its
subfolders that contain that text. If you’re working in a folder that’s automatically indexed
by Windows, such as your libraries (Windows 7 only) or your Documents folder, the
filtering is almost instantaneous. You can further narrow your search with the use of
search filters. Using search filters in Windows Vista requires you to learn the filter
syntax; in Windows 7, however, click in the search box to select common filters as well as
a history of your recent searches.
View button Click this button to easily switch between details view (which includes
date, file size, and other details), small icons, large icons, and other views.
Preview button Click this button (available only in Windows 7) to open a preview
pane in which you can view the file that’s selected in the file pane. You can open
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