Microsoft Office Tutorials and References
In Depth Information
Opening and Saving Documents
(select from the Save As Type list; for information about the various formats, see “Which File
Formats Does Office 2010 Support?” on page 76), and set other options that vary
depending on the file format you select. If you select the default format or one of the other Office
Open XML formats, you’ll see options similar to those in Figure 4-4, including:
● Authors Office initially populates this field with the name of the user who
created the document. (This name is set when you install Office; you can change it by
clicking File, Options, and then changing User Name on the General tab.) Click this
name to add other names to the file properties; separate multiple author names with
● Tags You can use tags to categorize your documents. Create keywords that identify
the topic, type of document (for example, How To), or other criteria. To enter a tag,
click Add A Tag and type; separate multiple tags with semicolons. For more
information, see “Organizing Office Documents Using File Properties and Details” on page 99.
● Title Use this field to enter a document title, which, like the Authors and Tags
properties, can be useful for identifying and finding documents. (If, as shown in
Figure 4-4, this option doesn’t appear, drag the border of the dialog box to increase its
● Save Thumbnail Select this option if you want to create a thumbnail image of the
document. This image appears in Windows Explorer (and in the Open and Save As
dialog boxes) in place of the standard document icon.
● Tools Click Tools to display a menu of additional options (not all options are
available in all Office programs):
● Map Network Drive Click this to assign a drive letter to a shared network
● Save Options This command is equivalent to clicking File, Options, and then
clicking the Save tab. For information about the options on this tab, see “Set-
ting a Default File Format” on page 86, and “Backup and Recovery Options” on
● Web Options This command opens a dialog box in which you can set various
compatibility options for web pages you create in Office.
● General Options This command opens a dialog box in which you can set
security-related options for encryption, password protection, and macro
● Compress Pictures This command opens a dialog box in which you can
specify options for compressing pictures to reduce the file size.