Microsoft Office Tutorials and References
In Depth Information
Organizing Office Documents Using File Properties and Details
INSIDE OUT Set a location for templates you save
You can save a document as a template in any folder. However, only templates stored in
a designated template folder appear when you click My Templates. By default the
template folder is the AppData\Roaming\Microsoft\Templates folder within your profile
folder. You can change this default location by following these steps:
1. In Word (oddly, this doesn’t work in Excel or PowerPoint), open Backstage
view and click Options.
2. In the Word Options dialog box, click Advanced.
3. Scroll all the way to the bottom, and then click File Locations.
4. In the File Locations dialog box, select User Templates, and then click Modify.
5. Browse to the folder you want to use for templates, and then click OK in each
The change you make here determines the template location for Excel and PowerPoint
as well as Word.
If you have many templates and you want to organize them, use subfolders of the
template folder. Each subfolder appears as a separate tab in the New dialog box that
appears when you click My Templates.
You can also designate a second template location. In the File Locations dialog box
(step 4 in the procedure), the Workgroup Templates setting specifies a folder intended
for shared templates (as opposed to your own personal templates), but it can be
directed to any folder.
Organizing Office Documents Using File Properties
In addition to the content of a document, files in the Office Open XML document format
(as well as many other file formats) can contain other details about the document in the
form of metadata . Metadata can include properties such as the name of the document
author; the number of pages, paragraphs, lines, words, and characters in the document; the
date and time it was last printed; and much more.