Microsoft Office Tutorials and References
In Depth Information
Chapter 5: Entering, Editing, and Formatting Text
CHAPTER 5
Entering, Editing, and Formatting Text
Entering and Selecting Text . . . . . . . . . . . . . . . . . . . . . . . 107
Expert Text Editing Techniques . . . . . . . . . . . . . . . . . . . . . 115
Applying Text Formatting . . . . . . . . . . . . . . . . . . . . . . . . . 123
Using the Clipboard with Office Programs . . . . . . . . . . . 129
Finding and Replacing Text and Formatting . . . . . . . . . 136
Checking Spelling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Using the Thesaurus and Other References . . . . . . . . . . 144
Setting Language and Regional Options . . . . . . . . . . . . 145
Translating Text to Another Language . . . . . . . . . . . . . . 146
Seriously ? An entire chapter about entering and editing text? Don’t you just click in
a document and type? At its most basic level, yes. You can enter and usedit text in
Office 2010 programs in much the same way you would in the simplest text
editor, such as Notepad. But as you would expect, Office offers much more, including various
shortcuts to expedite text entry and rich formatting capabilities. In this chapter, we describe
the features and techniques common to all Office programs for entering and editing text,
using fonts, and formatting text.
Entering and Selecting Text
You might assume that as the core functionality of word processors and other productivity
programs like the ones in Office 2010, features for entering, selecting, and editing text have
fully matured and that there’s nothing new in this area. Although that’s largely true, Office
2010 incorporates a number of small but meaningful enhancements to the genre. And
many of the less well-known techniques that are not new to Office might be new to you.
First, let’s take a brief look at some basic procedures. These techniques apply not only to all
Office programs, but also to most dialog boxes and other programs in which you enter or
edit text.
To enter text, place the insertion point where you want the text…and type. (The insertion
point is a lashing vertical line that indicates where the text you type will be inserted. Don’t
confuse it with the mouse pointer , a nonlashing cursor that takes on different shapes as
you point at different objects, which indicates where your next mouse action will occur.) To
position the insertion point, move the mouse pointer to the place you want to enter text
and then click. Alternatively, you can move the insertion point by using the keyboard
shortcuts shown in Table 5-1.
107
Search JabSto ::




Custom Search