Microsoft Office Tutorials and References
In Depth Information
Chapter 5: Entering, Editing, and Formatting Text
Table 5-1 Keyboard Shortcuts for Moving the Insertion Point
Action Keyboard Shortcut
Move one character left or right Left Arrow or Right Arrow
Move one word left or right Ctrl+Left Arrow or Ctrl+Right Arrow
Move up or down one line Up Arrow or Down Arrow
Move to beginning of previous or next paragraph Ctrl+Up Arrow or Ctrl+Down Arrow
Move to beginning or end of current line
Home or End
Move up or down one screen
Page Up or Page Down
Move to top of previous or next page or slide
Ctrl+Page Up or Ctrl+Page Down
Move to beginning or end of a document
Ctrl+Home or Ctrl+End
To perform other tasks with text, you must first select it. When text is selected, the insertion
point disappears and the selected text is highlighted with a blue background. Your editing
now affects the selection; for example, you can apply text formatting to the selection or
copy the selection to the Clipboard. If you type, your typing replaces the selection.
Select text by holding down Shift and using the keyboard shortcuts shown in Table 5-1
to extend the selection. To select text using the mouse, click where you want to begin the
selection, and then drag to the end of your selection. You can also employ a couple of
mouse shortcuts: double-click to select an entire word, or triple-click to select an entire
paragraph. If you don’t release the mouse button after the final click, you can drag to
extend the selection by words or paragraphs. (Word offers additional keyboard and mouse
shortcuts for selecting text. For details, see “Use Word tricks for selecting text” on page 215.)
INSIDE OUT Enable precise selection
When you select text in Word or PowerPoint with the mouse, once you drag beyond
a word boundary, the selection extends by a word at a time. For most routine editing
tasks in ordinary text, that’s a handy feature that forgives a little sloppiness in your
mouse handling. Some users find this behavior annoying, however, and you might
encounter situations where it’s undesirable.
To configure Word or PowerPoint so that selections begin and end precisely where you
drag instead of observing word boundaries, click File to open Backstage view, click
Options, and then click Advanced. Under Editing, clear When Selecting, Automatically
Select Entire Word.
The final topic in our tour of text editing basics is deleting text. With the keyboard, it’s easy:
use any of the keyboard shortcuts in Table 5-2, and your text is gone. (If you change your
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