Microsoft Office Tutorials and References
In Depth Information
Entering Symbols and Other Special Characters
Many common symbols already have AutoCorrect definitions. For example, typing -->
changes to a right arrow symbol ( ) and typing (tm) changes to a trademark sign (™).
From the Symbol dialog box in Word or Outlook, you can select a character and then click
AutoCorrect to open an AutoCorrect dialog box in which you can specify the mnemonic
sequence you want to use to invoke the selected character. With other Office applications,
you get to the AutoCorrect dialog box by clicking File, Options, Proofing, AutoCorrect
Options.
INSIDE OUT See which keys are already assigned as symbol shortcuts
in Word
If you open the Customize Keyboard dialog box from the Symbol dialog box, you can
specify a shortcut key (or remove an existing shortcut key) only for the symbol that is
selected when you click Shortcut Key. By taking a different path to this dialog box, you
can review the shortcut keys assigned to many common symbols.
In Word (but not Outlook), click File to open Backstage view, and then click Options,
Customize Ribbon. Click the Customize button (next to Keyboard Shortcuts). In the
Categories list in the Customize Keyboard dialog box, scroll down and select Common
Symbols. Then select items in the Common Symbols box to see the shortcut keys, if any,
assigned to each symbol.
INSIDE OUT Select the character before you open the AutoCorrect
dialog box
When you get to the AutoCorrect dialog box to enter the mnemonic sequence in the
Replace box, you also need to enter the character you want to insert in the With box.
The easiest way to do that is to insert the symbol in your document (choosing Insert,
Symbol, for example), select the symbol, and then open AutoCorrect. Doing it that way
prepopulates the With box with the current selection.
While you have the AutoCorrect dialog box open, scroll through the list on the AutoCorrect
tab to see which characters already have definitions.
For details about AutoCorrect, see “Entering Boilerplate and Other Oft-Used Text” on page 116.
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