Microsoft Office Tutorials and References
In Depth Information
Entering Boilerplate and Other Oft-Used Text
To undo one or more edits, click the earliest edit you want to undo. Office undoes that edit
and all subsequent edits (you can’t selectively undo a single edit except for the most recent
one), reverting your document to the state it was in when you made that edit. If you go too
far (or if you change your mind again), you can restore the undone edits by pressing Ctrl+Y
or clicking the Redo button, which appears by default to the right of the Undo button on
the Quick Access Toolbar.
If you don’t have any undone edits, you can use the alternate function of the Redo button
and keyboard shortcut: Repeat. The Repeat command performs the same edit again, but
the edit is applied to the current selection or at the current location of the insertion point.
For example, you could type a word, move the insertion point to a different place, and then
press Ctrl+Y to type the word again. Similarly, you could format some selected text (italicize
it, for example), select some different text, and click Repeat to italicize the new selection.
Table 5-4 Keyboard Shortcuts for Undo, Redo, and Repeat
Action Keyboard Shortcut
Undo the last edit Ctrl+Z
Redo or repeat an edit Ctrl+Y*
*InWord,youcanuseF4asanalternativeforCtrl+Y.
Entering Boilerplate and Other Oft-Used Text
Earlier in this chapter, we explained how to use AutoCorrect to insert a symbol or other
character. AutoCorrect, of course, can handle more demanding tasks. One of these tasks is
to replace a short mnemonic character sequence with a bigger chunk of text, such as
boilerplate text for a proposal or contract, or even a commonly used phrase, such as “To whom
it may concern:”. Follow these steps to define an AutoCorrect entry:
1. Enter the text you want to be able to reuse, and then select it.
2. Click File and then, in Backstage view, click Options.
3. In Outlook (but not other Office 2010 programs), click Mail and then click Spelling
And Autocorrect.
4. Click Proofing, and then click AutoCorrect Options to display a dialog box similar to
the one shown in Figure 5-2.
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