Microsoft Office Tutorials and References
In Depth Information
Entering Boilerplate and Other Oft-Used Text
next. There’s always an option to undo the AutoCorrect action; other menu options vary
depending on the type of replacement that’s made.
AutoCorrect entries that you create in Excel, OneNote, or PowerPoint are available in all
Office programs. Plain text AutoCorrect entries that you make in Word or Outlook are also
available in all programs, but formatted entries you make in Word are available only in
Word, and formatted entries you make in Outlook are available only in Outlook.
INSIDE OUT Copy your AutoCorrect entries to another computer
or profile
Office saves unformatted AutoCorrect entries in AutoCorrect List files, which have an
.acl file name extension. (The file name varies depending on the language you use.) To
use your AutoCorrect entries on another computer (or to share them with another user
on your computer), locate these files in the %AppData%\Microsoft\Office folder. (You
can type the path in Windows Explorer exactly as shown here, and the %AppData%
environment variable automatically expands to the full path. In Windows 7, that path
is C:\Users\ username \AppData\Roaming\Microsoft\Office by default, but it might not
be the same on your computer.) Copy the two .acl files to the comparable folder on
another computer or in another user’s profile.
Formatted AutoCorrect entries in Word are stored in the Normal.dotm template file,
which is stored by default in %AppData%\Microsoft\Templates. You can copy this file
to another computer or profile, but be aware that the template includes styles, macros,
and other items. You can’t extract and copy only the AutoCorrect entries, and if you
copy the entire file, you also replace the styles and other items in the template file you
overwrite.
Word and the message editor in Outlook offer another feature for inserting frequently used
elements. Called AutoText, this feature provides additional capabilities for storing
formatting, page breaks, graphics, and other elements as part of a building block. For details, see
“Using Building Blocks” on page 330.
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