Microsoft Office Tutorials and References
In Depth Information
Using the Clipboard with Office Programs
The formatting copied with Ctrl+Shift+C remains available for pasting until you copy a
different format. It’s not a one-shot deal (like the Format Painter), and although this feature
works much like the Clipboard, the copied formatting is not displaced when you copy
something to the Clipboard.
Using the Clipboard with Office Programs
The Clipboard—an intermediate storage location that facilitates copying and moving text
and other objects—has been a part of Windows since the earliest days. It continues to work
in Office programs the same way it works throughout Windows:
To copy, you select the item to copy, use the Copy command (or its keyboard
shortcut, Ctrl+C) to copy to the Clipboard, and then use the Paste command (or press
Ctrl+V) to insert the item in a new location. (Table 5-7 shows Clipboard-related
keyboard shortcuts.)
To move, use the Cut command (or press Ctrl+X) to remove the item from your
document and place it on the Clipboard, and then use the Paste command to insert
the item elsewhere.
Cut
Copy
Format Painter
Paste
Table 5-7 Keyboard Shortcuts for Copying and Moving Text and Formatting
Action
Keyboard Shortcut
Copy the selection
Ctrl+C
Cut the selection
Ctrl+X
Paste the Clipboard contents
Ctrl+V
Display Paste Special dialog box to select format for pasted item
Ctrl+Alt+V
Copy formatting only
Ctrl+Shift+C
Paste formatting only
Ctrl+Shift+V
The Clipboard in Windows holds only a single item. When you copy or cut something to
the Clipboard, it remains there until you copy or cut something else; the original content
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