Microsoft Office Tutorials and References
In Depth Information
Setting Default Paste Options
Options typically include Use Destination Theme and Use Destination Styles (options that
paste text but pick up formatting from the destination document), Keep Source Formatting
(an option that retains the formatting from the original copy location), and Keep Text Only
(which pastes unformatted text, making this option essentially the same as typing the text).
After you paste—whether you use Paste Options or just press Ctrl+V—if you’re not pleased
with the result you have another chance to correct it. The Paste Options button appears
near the end of your pasted text. Click it, press Ctrl, or press Alt+Shift+F10 to open the
Paste Options menu with choices as before.
If the Paste Options button is in your way, press Esc to make it disappear.
Setting Default Paste Options
For each of several different paste scenarios, each Office program maintains a set of default
actions for paste operations. The default action takes place if you simply click the Paste
button or press Ctrl+V. You can specify the default actions for each program as follows:
In Word, click the arrow below the Paste button on the Home tab, and click Set
Default Paste.
In Word, Excel, or PowerPoint, click File, Options. In the Options dialog box, click
Advanced, and then scroll to the Cut, Copy, And Paste section.
In OneNote, click File, Options. In the Options dialog box, click Advanced, and then
scroll to the Editing section.
In Outlook, click File, Options. In the Options dialog box, click Mail, and then scroll to
the Other section.
Word, shown next, offers the most options for controlling paste behavior, but you’ll find
similar options for each Office program.
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