Microsoft Office Tutorials and References
In Depth Information
Finding and Replacing Text and Formatting
Finding and Replacing Text and Formatting
Searching for text in a document is a basic function of all Office programs, whether you’re
trying to locate a particular passage in a lengthy report or you need to find all occurrences
of a newly obsolete product name. All Office programs have the ability to quickly find text.
A related feature allows you to replace occurrences of one text string with another, either
en masse or one at a time as you review each occurrence.
The implementation of the Find command in each Office program is slightly different:
Word Press Ctrl+F or, in the Editing group on the Home tab, click Find, which
opens the Search tab in the Navigation pane. (If you prefer to use the traditional Find
dialog box, click the arrow next to Find and choose Advanced Find.)
Excel Press Ctrl+F or, in the Editing group on the Home tab, click Find & Select,
Find.
OneNote Press Ctrl+E or click in the search box. (To limit your search to the current
page, press Ctrl+F.)
PowerPoint Press Ctrl+F or, in the Editing group on the Home tab, click Find.
Outlook In a message window, click the Format Text tab, and then, in the Editing
group, click Find.
In each case, your initial search options are fairly simple, as suggested by the Find dialog
box from PowerPoint shown in Figure 5-8. Type the text you want to find, specify any
search options, and click Find Next.
Figure 5-8 To search again for a term you previously used, click the arrow in the Find What box.
The Find dialog box remains open until you click Close, so you can click Find Next
repeatedly to search through your entire document. Even with the dialog box open, you can
continue to work in your document—something you can’t do with many other dialog boxes
in Office programs. If the Find dialog box gets in your way, close it. You can continue your
search without it; simply press Shift+F4 to repeat the last search.
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