Microsoft Office Tutorials and References
In Depth Information
Correcting Spelling Throughout a Document
Correcting Spelling Throughout a Document
To review spelling throughout your document, click the Review tab. In the Proofing group
(Spelling in OneNote), click Spelling (Spelling & Grammar in Word and Outlook). Or, more
simply, press F7. Office begins scanning your document from the beginning, and when the
first error is found, a dialog box similar to the one shown in Figure 5-12 appears.
Figure 5-12 Office shows the misspelled word in context, highlighted in a bold red font.
Here you’ll see options similar to those on the shortcut menu shown earlier in Figure 5-11:
Ignore Once (same as Ignore), Ignore All, Add To Dictionary, and AutoCorrect. To make a
correction, select a replacement in the Suggestions box and click Change (or click Change
All to correct all occurrences in the document). If the correct word doesn’t appear in the
Suggestions box, type the correction directly in the Not In Dictionary box, and then click
Change. Office then resumes its search for the next misspelled word.
As part of its spelling review, Word also checks the grammar in your document. For
information about the additional options for checking spelling in Word, see “Checking Grammar
and Spelling” on page 242.
Setting Options for Spelling Correction
You might find that Office is too aggressive in finding errors in the type of documents
you produce or that it misses some errors. You can set options to control how the spelling
checker works. To do so, in the dialog box shown in Figure 5-12, click Options. Alternatively,
in any Office program, click File to open Backstage view, click Options, and then click
Proofing. A dialog box like the one shown in Figure 5-13 appears.
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