Microsoft Office Tutorials and References
In Depth Information
Inserting Pictures into Office Documents
Grouped objects remain grouped after you choose Ungroup
After you choose the Ungroup command, it might appear that the objects remain
grouped. For example, if you drag one of the formerly grouped objects, all objects
move together. The problem is that Office leaves all objects selected after you choose
Ungroup. The solution is simple: Click outside any of the grouped objects, which clears
the selection. You can then select individual objects.
Inserting Pictures into Office Documents
In the context of Office, “picture” refers to much more than photographs. Regardless of
composition, a picture is a file in any of many popular graphics formats, including JPEG,
Portable Network Graphics (.png), Graphics Interchange Format (.gif), Windows Bitmap
(.bmp), Windows Metaile (.wmf), and Encapsulated PostScript (.eps).
To insert a picture, click the Insert tab, and in the Illustrations group (Images in PowerPoint),
click Picture. The Insert Picture dialog box appears, which has all the same features as the
familiar File Open dialog box. Navigate to the picture you want, select it, and click Insert.
Note that you can select and insert multiple pictures simultaneously; hold Ctrl as you click
to select each picture.
Also note the arrow next to the Insert button, which exposes two additional insert options.
Choosing Link To File commands Office to insert a link to the picture file’s location instead
of embedding the picture file in the Office document. This results in a smaller document
file size, but more importantly, it means the document will always show the current version
of the picture file. If you change the file in its original location, you’ll see the updated
version the next time you open the Office document. If the file is not available at the linked
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