Microsoft Office Tutorials and References
In Depth Information
A complete description of the picture-editing capabilities of Office could ill a chapter—or
a book—so we don’t explain every option in detail. Fortunately, with the start we provide
here, you’ll find that these features are easily discoverable. And the Live Preview capability
provided by most of the picture-editing tools makes them intuitive to use as well.
For information about two other common tasks that apply to other types of graphics as
well as pictures, see “Resizing and Rotating Graphics and Pictures” on page 157.
You’re an exceptional photographer if each picture you take is perfectly composed. For
those pictures that aren’t perfect, you’ll want to crop to remove unnecessary background
or to better it the space in your document. Earlier Office versions had cropping
capabilities, but they were difficult to use because you couldn’t really see what you were doing. In
Office 2010, you can see exactly what’s included and what’s excluded before you commit.
To crop a picture, select it, click the Format tab (under Picture tools), and in the Size group,
click Crop. Cropping handles appear on your picture; drag a handle to adjust the cropping.
Alternatively, you can drag the picture. Either way, note that the area to be cropped out
remains visible but shaded. To crop equally from both sides of a picture, hold Ctrl as you
drag one of the side cropping handles. To crop equally from all four sides, hold Ctrl and
drag one of the corner handles. Press Esc or click outside the picture when you’re done.
As shown in Figure 6-9, you can also crop to a particular aspect ratio (that is, the ratio of
width to height). This is useful when you want an image to perfectly ill a screen or a
particular size of photo paper or picture frame, for example. Click the arrow by the Crop button,
and then click Aspect Ratio and select the ratio you want.
Note that when you drag a cropping handle, the aspect ratio is not maintained; you get
free-form dragging just as if you used the normal Crop command. You’ll sometimes find
that getting the best results when cropping to a particular aspect ratio requires an iterative
process of resizing and cropping. Those iterations might also include choosing the Fill or Fit
command on the Crop menu. Both commands maintain (or restore, if necessary) the
original picture’s aspect ratio, but they crop the image to it the current picture shape and size.