Microsoft Office Tutorials and References
In Depth Information
Capturing and Inserting Screenshots
Capturing and Inserting Screenshots
You’ll sometimes find it useful to insert a representation of a window (or part of a window)
clipped from your computer’s screen. For example, you might want to include part of a web
page in a document, or if you’re documenting computer procedures for your office, you
might want to show a program window.
To insert a screenshot, first be sure that the window you want to capture is not minimized
to the taskbar. (It’s okay if it’s covered by other windows, including the Office window
you’re working in.) Then click the Insert tab, and in the Illustrations group, click Screenshot.
Thumbnail images of each window appear, as shown in Figure 6-14.
Figure 6-14 Available windows include all windows and dialog boxes that are not minimized,
except for the Office window in which you’re working.
Click a thumbnail to insert an image of the entire window. If you want to show only part
of the screen, you can crop the window image after you insert it, or you can click Screen
Clipping. When you click Screen Clipping, the Office window disappears from view,
exposing the underlying screen—whatever it may contain. Use the mouse to drag across the area
you want to capture, creating a rectangular clipping area. When you release the mouse
button, Office immediately inserts an image of the area you outlined.
Although OneNote doesn’t have the ability to capture and insert entire windows, you
can grab screen clippings in OneNote. On the Insert tab, in the Images group, click
Screen Clipping. For more information, see “Screen Clippings” on page 504.
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