Microsoft Office Tutorials and References
In Depth Information
Adding Shapes and Text Boxes
INSIDE OUT Capture the Office window
Ironically, the new screenshot feature in Office 2010 doesn’t let you capture an
image of the Office program itself. Workarounds abound, but the simplest is to press
Alt+PrtScn (which copies the current window to the Clipboard) and then press Ctrl+V
to paste the Clipboard content into your document.
Inserted screenshots are handled by Office programs exactly like pictures. When you select
a screenshot, Picture Tools appears on the ribbon. The Format tab contains the same tools
and features, and you can apply to a screenshot any of the changes described earlier in
“Making Your Pictures Look Great” on page 163.
Unlike pictures that you insert, however, screenshots don’t exist elsewhere as an image file.
In Word, OneNote, PowerPoint, and Outlook (but not Excel), it’s easy to create such a file.
Simply right-click the image and choose Save As Picture.
Adding Shapes and Text Boxes
Office includes a variety of shapes that can be inserted as line illustrations. Shapes include
arrows and other symbols to use in diagrams, various polygons, boxes for callouts and
other text, and some that’ll leave you wondering what possible use they could have.
Although the unadorned shapes are not much to look at, Office includes a full range
of effects, colors, shading, and other customizations that can add some pizzazz to your
The tools for inserting and customizing shapes also work on text boxes. A text box is, in
fact, merely a rectangular shape that can contain text.
To insert a shape, click the Insert tab, and in the Illustrations group, click Shapes. A gallery
of predeined shapes appears. (If you’re inserting a text box, you can bypass the Shapes
gallery by clicking Text Box, which is in the Text group on the Insert tab.)
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