Microsoft Office Tutorials and References
In Depth Information
Inserting Special Characters
INSIDE OUT Don’t use tabs for the wrong reasons
It’s easy to spot a document created by someone who’s not proficient in using Word.
Press Ctrl+* or click Show/Hide ¶ (in the Paragraph group on the Home tab) to display
formatting characters, and if the page is littered with right arrows ( )—the symbol for
tab characters—it has been created in a way that makes editing difficult and inefficient.
Tabs provide the best way to align text from a single line with text in other lines. Word
has better tools for other types of tabular text. Where each clump of text might consist
of more than one line, don’t fall for the amateur mistake of trying to use tabs and line
breaks; instead use a table. (For details, see “Creating a Table” on page 253.) And if you
want to set up snaking columns of text (as in a newspaper, where when the text reaches
the bottom of the first column it continues in the next column), using tabs would be a
nightmare; instead, use columns. (For details, see “Formatting Columns and Sections”
on page 248.)
Tabs are also a poor solution for indenting text from the left margin and for indenting
the first line of a paragraph. Both of these tasks are better accomplished with
paragraph formatting; see “Formatting Paragraphs” on page 219.
Inserting Special Characters
Office 2010 offers several tools for inserting symbols that don’t correspond to a key on
your keyboard, such as math symbols, arrows, and letters used in foreign languages. Tools
that work in all Office programs include the Symbol option on the Insert menu,
AutoCorrect, and entering character codes. For details about these tools, see “Entering Symbols and
Other Special Characters” on page 110.
Word adds a few additional methods to the mix:
In the Symbol dialog box (to open it, on the Insert tab, click Symbol, More Symbols),
the Special Characters tab offers easy access to characters often used in documents,
such as dashes and trademark symbols. (By visiting that tab, you can quickly learn the
keyboard shortcuts for characters you use often.)
Additional AutoCorrect options enable automation beyond the ability to replace one
character string with another. To view and modify AutoCorrect options, click File,
Options, click the Proofing tab, and click AutoCorrect Options. In addition to the
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