Microsoft Office Tutorials and References
In Depth Information
Giving Your Documents a Consistent Appearance
Previous. (For more information about sections, see “Formatting Columns and Sections” on
page 248.)
Editing in the header and footer area is the same as editing in the document body: click
and type.
Also on the Design tab, you can select a different header or footer; insert the date, time,
picture, or other items; specify whether to use different headers on the first, odd, and even
pages; and specify the distance between the header or footer and the edge of the page.
Giving Your Documents a Consistent Appearance
In the preceding pages, we explain how to apply formatting directly. Although this
technique is useful for short documents, if you try to directly format a longer document you’ll
discover the shortcomings of this method. First, it’s tedious; you need to make a lot of
individual settings separately. Second, it’s difficult to maintain consistency throughout a
document. And third, it’s difficult to modify your document if you decide to implement a
different design.
Word has three related features that overcome the weaknesses of direct formatting:
Themes An Office theme is a set of theme colors, theme fonts, and theme effects.
Switching to a different theme changes all those components at once—as long as
the document uses styles that rely on theme fonts and colors. For information about
selecting and modifying themes, see “Using Office Themes” on page 185.
Styles A style is a collection of formatting settings that can be applied to characters,
paragraphs, lists, or tables. A character style, for example, might specify a font, size,
font style, and color. A paragraph style typically includes character formatting
information (font, size, and so on) as well as formats that apply strictly to paragraphs, such
as line spacing, indents, borders, and tab stop settings. You can apply a style—and all
the formatting steps it includes—with a simple selection in the Quick Style gallery.
Word 2010 includes a number of predeined styles—indeed, several sets of
predeined styles—that you can use right away, or you can define your own styles.
Templates A template is a file in which you can store styles. Each document you
create is based on a template. Word uses the template called Normal.dotm by
default, but you can select a different template (one that’s included with Word, one
you download, or one you create yourself) when you create a new document. When
you create a new document, Word copies all the styles (along with AutoText entries
and any text, pictures, or other document elements) into the new document.
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