Microsoft Office Tutorials and References
In Depth Information
Giving Your Documents a Consistent Appearance
Understanding how themes, styles, and templates work together is an essential part of
Word mastery. It might seem daunting because Word offers numerous choices—dozens of
predeined themes, countless styles (and style sets, which are collections of styles), and over
50 sample templates—and on first appearance you might think these all work
independently. That’s not the case.
A template brings its own collection of styles, so once you apply styles to a document, if
you select a different style set (or change templates), your document instantly changes to
reflect the formatting for the like-named styles in the new style set or template. And if the
styles are defined to use theme fonts and theme colors, when you change themes, you get
the fonts and colors from the new theme. You can make these changes in any order, and
through the use of galleries and Live Preview, you can easily see how each change in styles
affects the document.
As an example, Figure 7-12 shows a document that was created using the Adjacency Report
template, one of the samples included with Word 2010. The screen on the right shows the
same document, with the Modern style set and Black Tie theme applied.
Figure 7-12 Changing the style set added paragraph borders and backgrounds; changing the
theme applied different fonts, colors, and a page background.
Using these formatting techniques instead of direct formatting is a trait of advanced Word
users—yet once you understand the concepts, you’ll find that using styles, themes, and
templates is actually much easier than direct formatting. Using styles and themes allows
you to provide consistency throughout a document, and by saving and using templates,
you can employ a consistent appearance from one document to another and throughout
your organization.
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